Gaining Financial Control: Introducing the New Accounts Module

2 September 2025

Managing a school's finances can feel like a complex puzzle. From tracking different fee types and applying discounts to generating accurate reports, the process can be time-consuming and prone to error. Without a centralized system, schools risk a lack of transparency and a significant administrative burden.

The new Accounts module in Imagine Inquiry Sys is designed to solve this problem. It’s a powerful, intuitive tool that provides schools with complete control over their financial operations, ensuring accuracy, efficiency, and clarity.

Total Control Over Your Fees

Every school has unique financial needs, and your platform should be flexible enough to meet them. With the new Accounts module, you have full control over your billing process.

• Fee Type Configuration: School administrators and designated users can easily set up and configure any fee type they need, whether it’s a monthly group, an annual group, or a custom fee for a specific program. This flexibility ensures the system aligns perfectly with your school's financial model.
   
• Discounts and Scholarships: Managing financial aid and incentives is now straightforward. Admins can easily configure and apply various discounts and scholarships, ensuring they are accurately reflected in student accounts.

Effortless Integration and Unprecedented Transparency

A great accounts system is only as good as the data it has access to, and the new Accounts module connects seamlessly with the rest of the Imagine Inquiry Sys platform.

• Class and Student Data Sync: Data synchronization with the core system is easy, ensuring that your financial records are always accurate and up-to-date with any new student in the school.
   
• Day Book: The Day Book module allows users to see all daily generated bills and receipts, organized by date, providing a clear, transparent record of all daily financial transactions.
   
• Receipt and Bill Management: The system simplifies administration by allowing staff to easily manage and export receipts for students and a full bill list for the school.
   
• Insightful Reporting: Get a clear picture of your school's financial health in real-time. The reports and statistics module allow you to view and check key data, including total bills, paid bills, and pending bills for each class, section, or the entire school on a monthly basis. For a detailed view, accountants can easily view the transaction history of each student.
   

A New Level of School-to-Home Communication

Transparency and trust are at the heart of our new module. Parents can now be active partners in the financial process. Each student's bill and payment history is accessible to parents via a unique public URL and password, empowering them to view their student's financial records directly, without needing to make a phone call or visit the school office.

The new Accounts module transforms the way schools manage their finances. By providing a centralized, comprehensive, and easy-to-use solution, it frees up valuable staff time and allows for a new level of financial clarity, giving your school the confidence and control it needs to thrive.